Lease renewal letter template

Updated October 17, 2022

On this page, you’ll find a downloadable lease renewal letter template. We’ll also explain what a lease renewal letter is, what to include in one, and the different kinds of lease renewals.

If you’re a tenant wanting to renew your lease or a landlord looking to extend your tenant’s lease, you may need to write a lease renewal letter or lease renewal notice.

Read on to find out everything you need to know about lease renewal letters (and to find the template).

Downloadable lease renewal letter

Feel free to use this downloadable tenant lease renewal template. Please note that the content of this document is for informational purposes only and has no legal value.

Preview image of a lease renewal letter template

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What is a lease renewal letter?

A lease renewal letter or notice is a document that landlords and property managers use when they want to extend their tenant’s lease. The notice informs the tenant that their lease will expire, and that the landlord would like to extend it for the rental property.

Tenants may also write a letter to their landlord requesting that the lease be prolonged. Generally, in Canada, residential leases are renewed automatically. There may be an exception if one or both parties have a valid reason to terminate the lease upon expiry (for example: the tenant is moving, or the landlord is selling the property).

What should I include in a lease renewal letter?

A lease renewal letter should include the following information:

  • Landlord/Property manager name and address
  • Tenant name and address
  • Date of letter
  • Rental term
  • Monthly rent amount
  • Rent increase/decrease (if necessary)
  • Landlord/Property manager’s signature

When does the notice need to be sent out?

As mentioned above, leases are generally renewed automatically if there are no changes to the lease terms.

If, however, the landlord or property manager wishes to make changes to the lease, they must give the tenant advance notice. How early the notice must be varies from province to province. Please check your provincial rental authority for more information.

What are some changes the landlord can make?

The landlord or property manager can make changes to the lease, as long as the changes comply with provincial laws and regulations. Some of these changes could be an increase in the rent, a change in payment method, or a change to a lease term.

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